Privacy Policy

Last updated: November 2025

At ZIA CPA Associates, your privacy is our priority. We understand that you trust us with sensitive financial and business information, and we treat that trust seriously.

This Privacy Policy explains how we collect, use, and protect your personal data when you use our website or our professional services.

About This Policy

This policy applies to all clients and visitors who engage with ZIA CPA Associates for services such as:

• Business formation and entity structuring (LLC, INC, EIN, ITIN)
• Accounting and financial management
• Tax preparation and compliance
• Virtual/Fractional CFO and outsourcing services
• Telecom and regulatory compliance advisory

We are committed to handling all information responsibly and transparently in compliance with applicable data protection laws.

Personal Information We Collect

We collect only the information necessary to provide our services effectively. This may include:

• Full name, email address, phone number, and mailing address
• Business name and formation details

We do not sell or rent your personal information under any circumstances.

How We Use Your Information

We use the information you provide to:

• Process business registration and tax filings
• Communicate project updates, reports, and confirmations
• Provide support, consultations, and follow-up assistance
• Send important notices about changes, compliance reminders, or new services (you can opt out anytime)

Third-Party Sharing

We do not disclose personal information to third parties unless it is essential to complete your service — for example:

• Filing EINs or tax returns with the IRS
• Registering your LLC/INC with the State Secretary of State
• Processing secure payments through verified providers such as PayPal or Stripe

These third parties are authorized to use your information only to perform their assigned function and are required to maintain its confidentiality.

Data Security

We protect your personal and financial data using:

• SSL (Secure Sockets Layer) encryption during transmission
• Secure servers with restricted access
• Compliance with industry-standard data protection protocols

Updates to This Policy

We may occasionally update this Privacy Policy to reflect changes in our practices or legal requirements.

Updates will be posted on this page with a new "Last Updated" date. For major updates, we may also notify you directly by email.

Legal Disclosure

We may disclose your information if required by law, court order, or regulatory authority, or if necessary to protect our rights or comply with legal obligations.